PRIVACY POLICY

Last Updated: March 17, 2025

INTRODUCTION

NerdCon ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for our convention, or participate in NerdCon events.

Please read this Privacy Policy carefully. By accessing our website, registering for NerdCon, or attending our events, you consent to the practices described in this policy.

INFORMATION WE COLLECT

Personal Information

We may collect the following personal information:

• Contact Information: Name, email address, phone number, mailing address
• Demographic Information: Age, gender, preferences (when voluntarily provided)
• Registration Details: Badge type, payment information, attendance history
• Emergency Contact: Name and phone number of your emergency contact
• Accessibility Requirements: Any special accommodations you request
• Photography/Recording: Images or video of you captured during the event

Non-Personal Information

We may also collect non-personal information, including:

• Device Information: IP address, browser type, operating system
• Usage Data: Pages visited, time spent on pages, links clicked
• Cookies and Tracking Technologies: Information collected through cookies and similar technologies

HOW WE USE YOUR INFORMATION

We may use your personal information to:

• Process registrations and payments
• Communicate about convention details and updates
• Respond to inquiries and provide customer support
• Improve our website and services
• Personalize your convention experience
• Analyze attendance patterns and preferences
• Send promotional materials about future events (with opt-out options)
• Ensure the safety and security of all attendees
• Comply with legal obligations

INFORMATION SHARING AND DISCLOSURE

We may share your information with:

• Service Providers: Third parties that help us operate our website, process payments, or provide convention services
• Event Partners: Sponsors or exhibitors, but only with your explicit consent
• Legal Requirements: When required by law, court order, or government regulation
• Emergency Situations: Medical personnel in case of emergency

We do not sell, rent, or trade your personal information to third parties for marketing purposes without your explicit consent.

DATA SECURITY

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the Internet or electronic storage method is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

COOKIES AND TRACKING TECHNOLOGIES

Our website uses cookies and similar tracking technologies to enhance your browsing experience. You can set your browser to refuse cookies or alert you when cookies are being sent. However, some parts of our website may not function properly if you disable cookies.

YOUR RIGHTS AND CHOICES

Depending on your location, you may have certain rights regarding your personal information, including:

• Access: Request access to your personal information
• Correction: Update or correct inaccuracies in your personal information
• Deletion: Request deletion of your personal information
• Objection: Object to certain uses of your personal information
• Marketing Communications: Opt out of marketing emails by following the unsubscribe instructions

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

CHILDREN'S PRIVACY

NerdCon is intended for general audiences. We do not knowingly collect personal information from children under 13 without verifiable parental consent. If we discover that we have collected personal information from a child under 13, we will promptly delete it. Parents who believe we may have collected personal information from their child under 13 should contact us immediately.

INTERNATIONAL DATA TRANSFERS

If you are accessing our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers are located. By providing information to us, you consent to the transfer of your information to the United States, which may have different data protection rules than those in your country.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

CONTACT US

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

NerdCon Privacy Team

Email: privacy@nerdcon.com

Phone: (555) 123-4568

Address: 123 Gaming Avenue, Suite 456, Consoleville, CA 90210

CALIFORNIA PRIVACY RIGHTS

If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit our [California Privacy Rights page](/california-privacy-rights).

YOUR CONSENT

By using our website, registering for NerdCon, or attending our events, you consent to our Privacy Policy.